7 Practices of Customer Experience Management

What is customer experience management? Anyone can collect customer feedback but turning that feedback into actual operations activities is the key. We call that OCEM or Operational customer experience management, which involves listening to customers and improving their experience by implementing changes based on that feedback. OCEM is not new to large enterprises that have big budgets along with a host of analysts and researchers as well as a driving desire to differentiate themselves from competition. But OCEM may be new—and a challenge—to smaller companies.

The fitness industry has pockets of companies with incredible customer loyalty and experience with OCEM. No matter what kind of fitness facility you run, you are a service business. You pay people to do things that are supposed to make the members’ experience better. OCEM systems tell you if that is working. They measure what, up until now, has been lost in the ether of the club. The following are 7 ways that great companies use OCEM. Let us know how we can help you put these things into practice.

  1. They set OCEM goals and measure progress. The key to OCEM is to talk to your members about customer experience, then measure it. As one company leader put it, “By the time poor customer experience shows up on your profit and loss, it’s too late.” Every gym owner should use a system to capture member feedback and benchmark against widely accepted methods for quantifying customer experience.
  2. They embrace all feedback. The best companies do not get bogged down in dogma. Negative feedback as well as positive feedback are embraced and deeply investigated to recover customers and improve the future experience for all. Every individual piece of feedback matters.
  3. They close the loop. When customers provide feedback, they get responses. Your members want to know that they have been heard. Your OCEM design should allow each of your locations to receive a stream of feedback at a pace that is easily manageable by the front line on a daily basis.
  4. They socialize feedback. These operators share with their staff the company’s scores for friendliness, cleanliness, overall experience or likelihood to repurchase. Staff discuss and dissect the numbers in meetings. Customer comments are used to support the desired culture. This is easy in the gym environment, and it is fun. I send comments to our entire staff about twice a week emphasizing what makes us different and thanking the staff for doing what we cannot do without them.
  5. They nurture staff engagement. Part of the reason you need to socialize customer data is that it increases staff engagement. Business owners make sure all corners of their operations are aware of key loyalty metrics relative to goals and to peers in the system.
  6. They know that customer experience leads. Downward trends in customer experience scores are the leading indicators for customer exodus. Awareness around customer experience allows one to see what has not been visible and to respond before it hits the profit and loss statement.
  7. They never stop. These companies listen, respond thoughtfully, recover customers, make changes to delight and keep customers, set targets and measure the effectiveness of their efforts. This is how OCEM works and how companies differentiate by enchanting their customers. The playing field is wide open in the fitness industry. Operators with the right philosophy, the tenacity and the willingness to learn from enterprises more experienced and more profitable than ours will reap the greatest benefits.